Running a business requires a continuous assessment of operations followed up by strategic and informed modifications. That’s just a fancy way of saying you need to know every aspect of your business to avoid surprises and to make necessary changes. There are several tools you can use to do this, one of them being the accounts receivable turnover ration. Despite the relatively long name, it is actually very easy to calculate and will give you some very useful insights about your business.  When reviewing your Accounts receivable aging report to forecast your cash flow its important to understand the account receivable ratio and find ways to improve it.

What is the accounts receivable turnover to be exact?

Very simply, the accounts receivable turnover is a ratio used to compare how well your business issues credit to its customers and how effective it is at collecting those debts. It is nearly impossible to run a business without issuing a credit to your customers, you probably do the same with your suppliers, but the idea is to make sure you collect that debt. Otherwise, your cash flow will suffer and running the business will become difficult.

The accounts receivable turnover thus helps you determine if your business is good at collecting debts from customers and if not, where to make some changes. Not only does this help your business operations, but will also be a factor when you’re ever applying for a business loan. Therefore, it is very important to know how you can calculate the ratio on your own and understand your business even better. 

How do you calculate the accounts receivable turnover ratio?

To find the ratio, you should use the formula:

net credit sales / average accounts receivable

The net credit sales section represents all revenue generated by the business as a result of sales made on credit by its customers. For that reason, the number should not include any revenue generated from cash sales. Also exempt from the value should also be sales returns and allowances. Sales returns and allowances are issued to customers due to problems with shipment, services or transactions, which is why they are not included in the net credit sales figure. 

You should be easily able to calculate the net credit sales from the balance sheet or income statement using this formula:

sales on credit – sales returns – sales allowances

Once you have the above figure, move on to the second part – average accounts receivable. This is the amount of money your business is owed by its customers. Values for accounts receivables should also be available from the balance sheet. The accounts receivable turnover is usually calculated over an annual period, so you should also find the average accounts receivable over a period of a year. To do so, add the accounts receivable numbers from the balance sheet at the start and at the end of the year, then divide it by 2 to find the average. You can use this formula:

(beginning accounts receivable + ending accounts receivable) / 2

With these two figures in hand, simply divide the two to find the final result using the formula shown above.

How about an example?

Although the formula is quite simple, it is always easier to understand through a hypothetical example. Consider a small business that manufactures car parts that had quite a good year with $1,500,000 in total revenue. Of this, $250,000 was comprised of cash sales while there was $50,000 in returns and $20,000 in allowances. The net credit sales would then be:

$1,500,000 – $250,000 – $50,000 – $20,000 = $1,180,000

At the start of the year, accounts receivable indicated $180,000 while the end of year value showed $240,000. Thus, average accounts receivable would be:

($180,000 + $240,000) / 2 = $210,000

Consequently, the company’s accounts receivable turnover would be:

$1,180,000 / $210,000 = 5.6

What does this Account Receivable Turnover number mean?

In the above example, a 5.6 accounts receivable turnover meant that the company turned over accounts receivable in 65 days throughout the year on average. If the value was, say, 11.2, it would mean that accounts receivables were turned over every 33 days or so. From this, you can tell that a higher accounts receivable turnover ratio means that a company is turning over its debt quicker and is more effective at collecting a debt. 

Having a poor accounts receivable turnover ratio is not advisable because it generally signals that the business is not collecting what it is owed. If such a situation were to continue for several years, then the company would eventually have to write it off as bad debt. That is money lost from the business, and the cash flow will take a hit and operations would become more difficult. In the worst-case scenario, the business would have to shut down because there wouldn’t be enough money to pay for essential services and staff. 

Because every business wants to have a high accounts receivable turnover ratio, it may be important to look at some of the factors that could affect the value. 

Quality of customers

Companies are always keen to find out about their customers’ credit rating in order to establish whether they are going to pay their debt and how quickly they do so. When a company does not pay attention to this factor, it ends up issuing credit to bad customers who delay payment or completely foregoing payment. In the end, your company swallows the cost and suffers a loss, which is why it is so important to understand the quality of customers you lend to. 

Debt collection

Even with an elite clientele, you will still need to put some effort in collecting what you are owed. Big companies have entire debt collection departments to ensure they are paid for the credit they extend. But even smaller companies can devise more effective ways of collecting debt rather than sit and wait. 

Dependence on cash

Those businesses that depend mainly on cash will always have better accounts receivable turnover than credit businesses. This is something to consider once you’re done making your calculations.

Now that you know what it takes, you can make the necessary steps to improving your company’s accounts receivable turnover. On the other hand, you should not aim for the maximum accounts receivable turnover ratio either. To achieve such a feat would mean being very aggressive with your debt collection and turning down any potential customer with slightly lower credit rating. Of course, this is not what you want, and business is all about taking risks, but it’s just a matter of understanding what your risk appetite is. 

Why is the  accounts receivable turnover ratio important to know for your business?

With the accounts receivable turnover ratio in hand, you will know how well your business is at collecting debt. Knowing this should direct you on how you can improve your debt collection policies, filter less desirable clients in the future or both. In the end, it is all about improving the cash flow of your business because that is absolutely crucial to its success and even existence. For instance, you may decide to cut back on some expenses for some time until the ratio goes higher to ensure you have enough cash flow to run the business. 

Besides debt, unsecured business loan providers also look at the accounts receivables as collateral instead of profit. By improving the accounts receivable turnover ratio, your business will be eligible for higher loans and at more favorable terms. 

To make this formula even more effective for your business, always keep tracking it so that you can make consistent changes whenever necessary for the company’s financial health. 

In this Guide we Explore Landscaping Equipment Funding Types

As a business owner, you are going to have a lot of different decisions to make on a day-to-day basis – with each and every one of them significantly informing how your business grows and whether or not you are able to make as much money with this operation as you’d like to.

Some of these decisions as a landscaping company are pretty simple and straightforward. Updating your website, buying new business cards, or rolling out new advertising and marketing campaigns are pretty much no-brainer decisions all smart and savvy business owners make.

Others, like whether or not you should buy, rent, or lease landscaping equipment – the landscaping equipment that allows you to have a business in the first place – are nowhere near as easy to decide on.

To better help you navigate the sometimes rough and rocky roller coaster of picking between which pieces of equipment you buy, which you rent, and which you lease out we have put together this quick guide.

Let’s dig right in!

So whats the difference between Buying, Renting and Leasing Landscaping Equipment?

For starters, it’s important to understand that there is a world of difference between buying, renting, and leasing landscaping equipment – even if the end result (your landscapers actually using the equipment) is identical.

On top of that, your business, your financial goals, and how you see your business growing over the next five or 10 years will significantly inform these decisions as well. You’ll really want to combat these decisions from a multi-angle and holistic kind of approach rather than just going with a short-term solution.

Buying Equipment

Buying landscaping equipment is never going to be an inexpensive proposition when it comes to cash flow – particularly if you are pretty much a seasonal operation that can count on three months (at least) of downtime or slow time where your equipment is just sort of sitting around costing you money rather than making you money and having to put up all the funding upfront taking away from the working capital reserved for your business operation.

Deals can be found on last years models, preowned equipment, and the like to be sure. But for the most part you are going to be ponying up a premium to get your hands on total ownership of this equipment, and most of the time that just isn’t a financially smart move to make – at least in the early stages of building a landscaping company, anyway.

Renting Equipment

Oftentimes confused with landscaping equipment leasing, the truth of the matter is landscaping equipment rental agreements are quite a bit different than a leasing program from top to bottom.

Rentals are almost always short-term in nature (we are talking about just a couple of days or at most a week or two), very expensive compared to leasing and even purchasing equipment, but may be ideal in certain situations.

For example, maybe you have a very specific project that requires very specialized equipment that you do not use all that frequently. In these circumstances renting equipment becomes a no-brainer decision – giving you access to the professional landscaping tools and equipment you need to get the job done without having to spend a mountain of money buying or leasing equipment you might not use again for quite a while.

Bottom line, renting landscaping equipment is a smart and savvy decision on an “as needed” kind of basis. Buying and leasing are much better options for the “bread and butter” tools you’ll use day in and day out.

Leasing Equipment

With how expensive landscaping equipment for sale can be (especially newer equipment) the overwhelming majority of landscaping operations choose to lease equipment before they even think about buying something.

Sure, you can find great deals on used landscaping equipment that might help cut down on the overall cost of ownership upfront. But even then you might be ponying up $50,000 or more for a piece of equipment that you could have leased for a few hundred or a few thousand dollars each month – letting you use that tool to make you money and essentially pay itself off along the way.

Another huge advantage in leasing commercial landscaping tools is that you’ll always have access to the latest and greatest tools and technology in the industry. Keeping a short lease allows you to consistently upgrade to the most efficient and professional landscaping equipment.

Landscaping companies that purchase their commercial lawn equipment out right may have brand-new toys for a couple of years. But as they continue to pay off those expensive loans their equipment gets older and older – and by the time they own their tools out right those machines are legacy tools that have been leapfrogged by more modern solutions.

With leasing, that’s never a problem. Your lease expires, the equipment is returned, and you lease new models with new advances, new technology, and ways of helping you make money more efficiently.

At the end of the day, the right business lending organization can help set you up with the kinds of financing packages you need to secure top-tier professional landscaping tools and equipment leases without having to deal with any headache or hassle whatsoever.

For most operations, this is the way to go!

6 Funding Methods to Think About When Raising Capital

Everyone loves a feel-good story. It’s hard not to smile when you see a video of a Make-a-Wish helping out a child, a story of an athlete who came from nothing, or one of those rags to riches stories like in The Pursuit of Happyness.

Scour the internet for more than 30 seconds and you’re bound to find plenty of stories about how people down in the dumps turned their lives around with a business idea. Or how a young entrepreneur took their hobby and made it into a million dollar business. You can just go ahead and skip the “Business Execs Hate Him! Click Here to Read About How one Man Become the World’s Most Successful Businessman Ever!” clickbait stories.

What you may find lacking in those stories is the amount of hours and hard work being mentioned. It usually comes at a blip in the story, like “Joe Smith worked 17 hour days” or “Katy Lee slept on her friend’s couch for one month”. Many may not realize the amount of work and sacrifice that goes into creating a successful business.

If you’re an entrepreneur, you are definitely aware of the amount of effort your job needs. You’ve sacrificed plenty to get here and there’s plenty more work to be done in order to take it up a notch.

One of the biggest hurdles for all entrepreneurs is funding. You have this great idea but you need cash. How can you expand your business into a new region? How can you market your product on a certain budget?

Below, we’re going to run through some proven funding methods that entrepreneurs can use to help grow their business and take it to the next level.

Alternative Lending

Our first item on the list is a bit of a broader term. It’s to sum up options that you would find outside a bank. It’s also a pretty new form of funding, becoming more and more common in the last decade. This is a way to  get fast business loans without the hassles of traditional funding

Alternative lending is primarily for small or medium sized businesses that failed to qualify for a bank loan. Many alternative lenders can get money to startups in a number of days and in some cases, hours.

You can either go in person or check out a variety of online lenders. Online lenders tend to be the fastest among all, checking all of your documents and giving you an answer within 24 hours. There are also more flexible and have various options.

They don’t come without their flaws, however, as you’re going to have a tough time securing a large amount. You’ll also have to pay back the amount you borrowed more frequently, with some even having daily repayment schedules.

Venture Capitalists

We’ve all heard the term, but may not know the exact definition. Venture capitalists are when an outside groups assumes part ownership in exchange for capital.

Many often turn to venture capitalists when they don’t have any physical collateral. Those who might be in this situation are those involved with e-commerce.

Photo source: https://beeketing.com/blog/future-ecommerce-2019/

Many e-commerce businesses operate as dropships, meaning they don’t ever actually handle the products being delivered but serve as a middle man between the producer and consumer. It’s likely that many small dropship e-commerce companies operate with nothing more than a handful of people on computers.

Venture capitalists will help inject money into the business and others will help provide other resources as well to stimulate growth. Those resources are often more helpful than the money.

Of course, many entrepreneurs may bristle at the idea of giving up even part ownership. It can be hard to let something go that you’ve worked so hard for.

Angel Investors

They used to be in the outfield, but now they’re helping you fund your business. Angel investors are often compared to venture capitalists, but angel investors tend to be a single investor instead of a company or group of people.

Instead of working with a company, you’re likely to be working with one single individual. Consider it to be a more personal direction than with venture capitalist. Once again, it might be hard to give up part of your company in exchange for some capital. Finding an angel investor is also going to be much more difficult than finding a venture capital firm.

Bootstrapping

Bootstrapping is when the business decides to fund itself. Chances are, you’re probably already a bootstrapper and you didn’t even realize it. This could be by gathering personal funds or injecting all your money made back into the business.

Bootstrapping is the “easiest” form of funding your business, because you’re not off looking for investors, venture capitalists, crowdfunding, or loans. No heading to the bank, endless meetings, or filling out tons of paperwork. The business is funding itself. It can be a tough line to walk, as you will still have to try to turn a profit while you’re putting money back into it.

The one downside to bootstrapping is that it’s quite slow. Even with a booming business like e-commerce, you’re not going to be making money hand over fist immediately. Many entrepreneurs use bootstrapping while searching for other areas of funding. Small tricks like finding a keyword rich domain and attracting forum traffic can make a huge impact early on.

Partner

Many entrepreneurs end up taking on a partner or partners when growing their business. Partners can help contribute capital, provide new contacts, take part of the workload, and provide an instant support system. It’s always good to have a foxhole buddy.

Finding a partner may be easy, but choosing the right partner can be tough. You’re going to be spending a lot of time together. Find someone that will not only be a good partner, but someone whom you enjoy being around.

Some entrepreneurs turn to other companies for partnerships, setting up a symbiotic relationship for their products and services.

Partners can provide a number of issues however, as there is always a chance for conflict, shared profits, and shared control. Remember to do your due diligence when looking for a partner. Your close friend might seem like a logical choice, but it’s like finding someone to live with.

Even though you may be best friends, they might be the messiest, loudest person on the face of the earth and drive you crazy.

The Personal Approach

Despite all of these official ways to go about funding your business, it turns out one of the more popular options is borrowing money from a friend or family member. Friends and family might also give you the loan interest free or simply ask for a small share of equity in the business. Every family is different, so how you approach this one is up to you.

If you have a niche product and solid following, you could turn to crowdfunding. There are plenty of stories of successful products that were birthed via crowdfunding. This is a tricky road to go down and is more likely to work with tangible products. But, it’s a 21st century trend that has exploded over the last decade.

It’s important for any business, whether big or small, to prioritize the safety of all employees in the workplace. Small businesses should especially take this seriously, considering that they are affected more severely compared to larger businesses, when accidents occur. Injuries sustained by workers can potentially increase insurance premiums, putting more pressure on the expenses of a company.

Methods like increasing the health budget can go a long way in ensuring that a business handles better in case of accidents. However, it’s more advisable that businesses try to prevent accidents in the first place, as that helps them avoid unnecessary hassles. Here are the best safety tips that can help you get more out of your small business:

1. Involve employees

Relying on externally-provided safety standards is a good thing to do as it can contribute to workplace safety, but it shouldn’t end there. At the end of the day, your employees are more conversant about the safety concerns of a workplace than anyone else. Keep in mind that they are working every day, and as such, they know what affects them. That’s why business owners should try to understand potential hazards by encouraging them to speak out. Besides, by doing so, you help to reduce work stress, and that too can contribute to workplace safety.

2. Give clear instructions

You may have heard of how employees will, at times, resort to unconventional methods such as winging it on their tasks when they don’t have enough information on what to do and how to do it. Such situations increase the chances of involvement in accidents, which is why small business owners should consider providing employees with clear workplace instructions.

3. Keep the workplace clean

A messy workplace increases operational risks, and that means less safety for employees. That’s why it’s vital to conduct regular safety inspections to ensure that the workspace condition is perfect for your employees. Boxes should be stacked up, and spills cleaned as quickly as possible, messy floors repaired, and such.

4. Review safety guidelines regularly

It’s normal for workplace environments to change from time to time, and this means that your safety guidelines should also be reviewed from time to time to cater for the changes. This is in consideration that workplace changes mostly involve things like introducing new equipment, bringing in new processes, hiring extra staff, and such.

5. Make good use of technology

To minimize workplace risks that may lead to injuries, business owners should consider using better methods of managing and investigating the root causes of various incidents. While most organizations go for spreadsheet-based systems for this purpose, a better solution would be to use Incident Management Software for better visibility and efficiency.

6. Maintain office machinery and equipment

Machines are never meant to last forever, and just like you will occasionally fall sick and require treatment, machines will also require frequent repairs to keep them working efficiently. Keep in mind that as machinery breaks down, it becomes less safe for workers. Besides, worn-out equipment can tempt employees to add their modifications to keep the machines working – that increases the operational risk even more.

7. Conduct risk assessment

This method goes a long way in reducing operational risk, hence lowering the chances of an accident. A cross-border risk assessment, for example, can be used in identifying risks in a unique way. This method is all about employees from different departments running each other’s audit for risk identification. That’s in consideration that a new set of eyes can see things differently, hence curbing risks early enough.

It’s the responsibility of every employer to protect their employees and ensure that they have a safe working space. The good thing with the tips discussed above is that they are easy to use even for small businesses. Besides, they go a long way in ensuring that you get the best out of your small business, as you won’t have to deal with avoidable accident cases.

In a perfect scenario, employees are cared for by their managers, motivation is through the roof, and productivity is evident throughout the company. But the sad reality is, most workers feel overworked and undervalued by their employer. A 2018 Gallup report found that only 34% of employees are engaged in their work, and as engagement is connected to productivity, this isn’t a very good number.

Moreover, in their quest for better employee productivity, some managers make mistakes that drastically reduce it instead. So where should you start? It’s important to remember that it’s not all about simply implementing policies or offering incentives, as your job involves understanding where your employees need help, too. A white paper on how to ‘Become a Pillar of Productivity’ by Special Counsel emphasizes the importance of conducting an evaluation of your team, including yourself, to see where exactly your inefficiencies lie. This way, you’re able to identify your specific productivity pain points and go from there. To give you an idea of some of the most common workplace productivity leaks from a managerial standpoint, here are four mistakes to look out for:

Not providing constructive criticism or feedback

Being granted the privilege of leading a team means having to know when to give constructive criticism to help them improve their work. Providing constructive criticism is one of our ‘4 Helpful Tips to Increase Employee Productivity’ because it lets them know what is expected of them, what they’re doing well, and what they could be doing better. Depending on the size of your team, check in once a week with your employees and remember to provide guidance wherever needed.

Not recognizing achievements

Along with regular feedback, you should also focus on providing a healthy dose of positive reinforcement. Having a balance of both makes employees feel appreciated and motivated to continue their work despite making mistakes. In fact, HR Daily Advisor report that 83% of employees find recognition more fulfilling than rewards or gifts, proving the profound impact of simply showing appreciation.

Recognition comes in many forms. Create an environment that enforces positive recognition by regularly pointing out small successes to build a habit within your team. You can also consider offering monetary rewards or mini gifts for a job well done.

Not engaging with your employees

Engaging with your employees about matters inside and away from the workplace makes them feel that you care about them. Give them an opportunity to voice out their concerns about workplace matters, whether it’s through anonymous or centralized methods. Remember to also check in on them regarding personal matters. Something as simple as remembering their anniversary or checking in on them when they’re sick will make them feel cared for. And you can go the extra mile by offering simple support methods such as giving them the day off or letting them work from home.

Not communicating clearly

A lack of clear communication can lead to misunderstandings that can cost thousands or even millions of dollars. Employees who are given tasks without a clear description of what is expected of them or how these fit in the bigger picture may simply do things the way they deem fit. Be a hands-on manager, explain how their work ties in with other projects, and clearly outline what you expect of them. This way, you ensure their success and yours, as well.

At the end of the day, it’s the simple things that can boost (or impair) employee productivity. A good leader who can set the foundations of a productive workplace by motivating, inspiring, and listening to employees while avoiding the pitfalls described above will reach their goals much faster.

One of the most important numbers you have to look at any time you’re considering making an investment in a company is the Ebitda. The abbreviation Ebitda stands for earnings before interest, tax, depreciation, and amortization. It is so important because it is a simple measure of a company’s financial performance. However, the Ebitda formula still has some limitations and not completely reliable. Find out how to calculate Ebitda, its benefits and limitations in this post today. 

What does Ebitda Mean?

As already mentioned, Ebitda refers to a company’s net income added to the interest, taxes, depreciation and amortization expenses. The Ebitda formula was first used and popularized in the mid-1980s by buyout investors who wanted to figure out if a company would be able to pay back their debt should it be refinanced. If the ratio of EBITDA to interest was too low, then they would know the company could not pay back its debt. 

Nowadays, investors use Ebitda to find out if well a company generates profit margins even before factors such as interest, depreciation, taxes, and amortization are considered. Through Ebitda, one company can also be compared to another one despite differences in size, and they can tell if the company can service current and future debts, just as the 1980s investors did.

How to calculate Ebitda

Some of the time, a company will provide the Ebitda number during its quarterly earnings report because so many investors have come to rely on it. Nevertheless, some companies will not do so, leaving you to calculate Ebitda on your own. That is because according to the generally accepted accounting principles (GAAP) in the US or International Financial Reporting Standards (IFRS), companies are not required to divulge the Ebitda. 

It is in these situations that knowing the Ebitda formula becomes so necessary. The good news is that it’s not too difficult to understand, which is partly why it is used by many investors. To work out Ebitda find the individual components from the company’s financial statements and then use this Ebitda formula:

EBITDA = Net Income + Interest + Taxes + Depreciation + Amortization

or

EBITDA = Operating Profit + Depreciation expense + Amortization expense

Explaining Ebitda calculation

To really understand the meaning of Ebitda, you have to break it down into its individual components and then put them back together.

1. Interest

Different companies pay different amounts of interest depending on their capital structure. While there is technically no interest charged for equity capital, companies still prefer debt capital because it may be tax-deductible and less risky. Despite interest being an actual cost incurred by a company, the Ebitda formula adds it back to the income to eliminate differences in companies’ capital structures. This allows a fairer comparison between companies running different operations.

2. Taxes

Every company has to pay taxes according to the laws of the region it is located. Therefore, all companies have to pay taxes, although the tax rate will vary by region. Since taxes do not indicate anything about a company’s performance or the management’s expertise, it is added back to the net income to provide investors with a complete picture of financial performance. 

3. Depreciation and amortization

With time, a company’s assets will lose value due to wear and tear. Depreciation is thus calculated for tangible assets like buildings, while intangible assets like patents are amortized due to competitive protection. Both depreciation and amortization are calculated by non-absolute formulas and are thus added back to the net income through Ebitda calculations.

Calculating Ebitda example

The best way to understand Ebitda is by using a real-life example. On May 5, 2018, JC Penney posted income statements showing various financial figures but not the EBITDA. To do that, we shall use the above formula given that:

• net income = -$78 million (loss)
• interest rate = $78 million
• taxes = the taxes were added to the net income as a credit/benefit of $1 million
• depreciation/amortization = $141 million

Therefore, the Ebitda is:

(-$78) + $141 + $78 -$1 = $140 million Ebitda

What about Ebitda margin formula?

Whereas Ebitda is simply meant to show investors a company’s profitability before expenses, the Ebitda margin compares operating profit to revenue to find the operating profitability. To calculate the Ebitda margin, the total Ebitda is divided by the total revenue. When the Ebitda margin is high, it means that the company has low operating expenses compared to revenue and thus more profitable. 

In the above case of JC Penney, total revenue was $2.67 billion, equivalent to $2,671 million. Therefore, the Ebitda margin is:

$140 / $2,671 = 0.05

How Ebitda helps or hurts your business funding?

Just like in the 1980s, Ebitda is still used today when seeking business funding. To find out the value of a company, one needs to know that company’s cash flow. Ebitda values provide this metric, at least somewhat, because net income is added to interest, tax, depreciation and amortization expenses. In a way, therefore, it can be considered to be the company’s total cash flow for a period of time. That is why Gil Sadka, assistant professor of accounting at Columbia Business School in New York called Ebitda ‘a quasi-estimate of free cash flow’.

Being a non-GAAP figure, EBITDA can be tinkered with to provide a more attractive outlook for your company. In the above example, JC Penney could have hidden the fact that they experienced a net income loss for the quarter by announcing the Ebitda value. Of course, this is a good thing when you’re looking for funding from investors because you can present higher cash flow and receive more funding. This is not inherently cheating or lying, just highlighting the positives. 

It is also for this reason that financial experts are skeptical about the use of Ebitda. Investors such as Warren Buffett have been particularly vocal about their disdain for Ebitda because it completely ignores the cost of assets. That is why companies in financial trouble will be found trumpeting the Ebitda numbers to appease investors.

The simplest description of cash flow is the amount of money moving into and out of a business within a period but are you aware if you are carrying positive cash flow? For most businesses, cash flow is tracked during a month, but cash businesses may prefer daily or weekly options. When running a business, this is one of the most important metrics to keep an eye on because it dictates the financial performance of the business and perhaps even its survival. Therefore, you must consider this just as much as you think about profitability. 

What then is positive cash flow?

A business is considered to have positive cash flow when the money coming into the business is more than that going out. Money coming into the business is what you get paid for your products and services. At the same time, the money will be leaving the business in the form of bills, expenses like rent and salaries, possible loan repayments and even taxes. If the money coming in is more than that going out, that business is considered cash flow positive, and vice versa.

How does this compare to profitability?

Because this money is used to keep the business running, you have to maintain a balance in cash flow and lean toward being cash flow positive. But what’s tricky is that cash flow is very different from profit and this can sometimes trip you up. Consider the example of Tom who runs an online business selling hand-made apparel on their website.

Every month they buy raw materials worth $10,000 and spend another $5,000 on other expenses like rent, storage, shipping, etc.. In return, they make sales worth $20,000, leaving a profit of $5,000, which is pretty decent. By the end of January, some funds have still not been processed by the credit card company and some payments are still pending. When calculating for profit, though, these pending payments are counted as accounts receivable and factored in. However, for calculating cash flow, only completed payments are considered as money flowing into the business.

If, say, there is still $6,000 in pending payments, the cash flow in this situation would be negative – $14,000 in sales – ($10,000 + $5,000 in expenses) = -$1,000

To understand cash flow, it’s best to think about it as the difference in the balance of your business bank account between the end and start of the month; or a week, if that is your cash flow period. On the other hand,   gross profit is an accounting principle that works on an accrual basis. That is why profit is counted as soon as an invoice is sent to the customers, even if they are yet to pay. In the above example of Tom’s business, Tom’s business still made a $5,000 profit in January because profit was calculated as soon a product was shipped and a sale made. 

How to determine if you are cash flow positive

Looking at this example, you can see that a business can have negative cash flow and still claim to be in profit. Running a negative cash flow for one or two months is not uncommon due to delays, but keep doing it for several months and then you start having problems. Because cash flow is used to pay for expenses and raw materials, negative cash flow may stall your business. This is why whenever a business is in trouble, accountants and other finance professionals will focus more on the cash flow than the profitability to identify problems in the company. 

When you want to find out if your business has a positive cash flow, you need to create a cash flow report. The first entry to the report indicates all the cash you have in hand at the beginning of the month. In most cases, this is the balance on your business bank account. Check your bank statement for the balance left after your last transaction from the previous month. If you have multiple business accounts, make sure to include all of them to the first entry.

Now get to the body of the report that indicates the cash inflows and outflows. Cash inflows include all the cash received within that month from your customers while cash outflows include all the cash spent during that month. Since this is a cash flow report, only include actual cash transactions that happened that month. Going back to Tom’s example, if he sent an invoice for $1,000 in January but expects to be paid in February, this is not counted as a cash inflow in January. At the same time, if he paid for some expenses on the company credit card and doesn’t pay it back in January, this isn’t included in the cash outflow section either. 

In the end, you should have two columns with varying numbers and the difference determines if you are cash flow positive. Cash inflows are listed in the same column as the bank balance from the previous month, so add all these up. In the second column, add up all the expenses for the month. If the cash inflow is higher than the outflows, then your business is cash flow positive. 

How does positive cash flow affect your business?

By now you must already see the benefits of cash flow, and the most important one is to inform you about the financial health of your business. Even more important to your business is that you can use the findings to come up with a cash flow projection. Most business owners prepare for the future by working with a budget, which is just an estimate and guesswork of future income and expenses. However, cash flow projections are a lot more accurate and reliable, which can prepare you for the future even better. 

With positive cash flow, uncertainties about the future also disappear as you can predict future events. Consider a business that operates in a kind of cycle around the year with peak seasons at certain times of the year. Knowing this, you will know on which months you may need to order more raw materials in anticipation of higher demand. Therefore, you will be less likely to become overwhelmed by an increased number of orders in particular seasons. At the same time, you will be prepared for those seasons when cash inflow is low so that you can come up with cash for expenses. 

In the same way financial professionals value positive cash flow, so do creditors and lenders. When you go to ask for a line of credit or a loan from the bank, they will ask to see your cash flow report. This will show them how much money your business receives compared to how much is spent to determine if you have enough left to pay back the loan. Obviously, positive cash flow will lend you more credibility with lenders and you’re much more likely to get that loan, and at a more favorable rate. 

Finally, positive cash flow determines if your business is ready to grow and by how much. If you only focus on the profit, it may show you an attractive figure, but without the actual cash in hand, no advances can be made. But when you do know you have a certain amount of cash in hand, then you can plan for growth. In cases of negative cash flow, you will be informed earlier and plan how to cut your expenses until the cash flow shifts the other side.

What to remember about cash flow

The worst thing you can do is sit comfortably simply because you have a positive cash flow and secure for the future. Cash flow should be used as a tool for improvement, so constantly take time to make changes that favor your business in the long-term until you achieve your goals. 

While small businesses are the lifeblood of the global economy they definitely face their fair share of challenges, particularly when it comes to small business funding.

A lot of new entrepreneurs just aren’t used to handling this kind of cash flow, aren’t sure of how to cover taxes or payroll, and find wrangling with the intricacies of small business financing on a day-to-day basis – as well as big picture – to be a bit of an uphill challenge.

Sadly, oftentimes the small business funding problems cripple or even close businesses before they have a chance to get squared away.

According to the US Small Business Administration 30% of all businesses fail because they run out of money. Traditional lenders aren’t all that friendly to small businesses, either, only approving around 26.9% of all small business loans that are applied for.

Worse, 45% of all small business owners are unaware of the fact that they have a business credit score and aren’t taking advantage of funding options or packages that may be available to them.

To help you sort out your own funding and to hit the ground running with financing packages that makes sense for your business we’ve put together this quick guide.

Let’s dig right in!

Sneak Peak at the Top Funding Options for small business Available

For starters, it’s critical to know that you are going to have a whole host of funding options available to you as a small business owner – including options you may not have even known existed to begin with.

As a quick overview, these are just some of the funding solutions you might choose to leverage moving forward:

•           Traditional Loans

•           SBA Lending Packages

•           Business Lines of Credit

•           Business Credit Cards

•           Equipment Financing Options

•           Invoice Financing Packages

•           Short Term Loan Packages

Below we are going to go little deeper into everything that these financing solutions have to offer you as a smart and savvy this owner today.

Starting Your Search Right

The overwhelming majority of small business owners that seek out funding for their operation are going to do so when they “just feel like they need to” – which may or may not be the right move to make.

Obviously, as an entrepreneur with your finger on the pulse of your business you’ll have a good idea of when financing is needed. But there’s a lot of leverage in choosing the right financing packages for your business ahead of time (before you really need them) to make sure that you can capitalize on time sensitive or surprise opportunities.

Almost never too early to begin searching for financing options and getting all of your ducks in a row, so to speak.

Breaking Down Debt vs Equity Funding

While there are a myriad of small business funding and financing options available (as we highlighted above and will dive deeper into below), everything available kind of breaks down into two different groups – debt funding versus equity funding options.

Choosing the right solution for your needs is a big piece of the puzzle.

Debt Funding

Debt funding for your small business basically works the same way that traditional loans do, in that you take on debt to finance your operation – borrowing money and agreeing to repay it (plus interest) over a very specific block of time.

For the overwhelming majority of small business owners this is the right way to go. Debt funding options for small businesses are usually available for most kinds of businesses, entrepreneurs with average credit, and many of these options can even be taken advantage of online.

Equity Funding

Equity funding, on the other hand, is a way to boost your cash flow and get any injection of capital by selling off ownership of your company. You basically take on investors, give them a portion of your ownership (as well as some control), and in return you get the capital you need.

These kinds of options are not ideal for small business owners, particularly since the biggest and most influential investors in this line of work aren’t going to be looking to offer this kind of funding for anything they don’t see as a homerun hit potentially worth millions and millions of dollars.

You also give up a lot of control and a lot of ownership of your company and should you turn your business into something really big that can end up costing you millions (if not more).

Choosing Your Small Business Funding Options

Regardless of how you go about leveraging small business funding options, choosing the financing packages you pick for your business will come down to a variety of different factors.

These factors include (but aren’t limited to)

• Your industry and whether or not there is a predisposition to offering one kind of financing package or another to businesses in this industry
• The network that you have access to, particularly when it comes to connections with influential investors or lending institutions
• The specific amount of funding that you are looking to take advantage of to begin with
• The timeline that you are looking to receive funding on as well as the timeline you have for repayments
• The overall amount of control you want to keep exerting on your business, today, tomorrow, and years into the future

… And that’s just the tip of the iceberg.

You really need to think about how you want to proceed when it comes time to get small business funding, and you need to take both a short-term and a long-term approach before you jump right in.

This is often going to be a high stress and anxiety ridden decision to be sure, but or time and space you have – and the more options you consider – to make the right decision for your business the better off you are going to be.

Highlighting Debt Business Funding Options

Traditional Loans

Traditional small business loans are the easiest to understand, in that they are so similar to consumer style loan (car loans, personal loans, etc.) that the odds are pretty good that you’ve already taken advantage of similar lending packages in the past.

These kinds of low are great for business owners that want to maintain a lot of ownership, don’t want to give up any equity, and are looking to borrow money over a longer block of time but want to manage their monthly repayment schedule as well.

SBA Lending Packages

The US SBA is very friendly when it comes to offering small businesses long-term, low cost loans and financing packages – but the process of getting your hands on these lending packages can be a bit more involved than a lot of people realize at first.

Borrowers are going to need to have rock solid credit before they begin the application process, will have to have owned their business for at least a year already, and are actually going to have to go through traditional lenders to get the financing they are after – though the US SBA does guarantee these loans through the lender, which makes getting them a whole lot easier.

Anticipate a mile of paperwork to fill out before you get approval as well as a long and drawn out application process.

Business Lines of Credit

Business lines of credit are maybe the most versatile and flexible of all the different small business funding packages out there, giving you a lot of opportunity to use cash and capital to build and grow your business as you see fit without a lot of distractions on how you use that money.

Any business that has unpredictable or you regular cash flow, seasonal capital, or just want a lot of flexibility to do what they need to on a spontaneous basis – shifting gears when new opportunities arise or change – should look into these kinds of lending packages.

Business Credit Cards

There isn’t a lot of surprise to the way that business credit cards work.

You’re talking about the same kind of plastic you likely have in your pocket already, though the terms, limits, and interest rates are almost always going to be quite a bit different than the plastic you’re using in your personal life.

Business owners that do not need a pile of capital to work through when it comes to small business funding, do not need immediate access to giant reserves of cash, and are comfortable using faster to pay for business expenses and the like are really going to find these kinds of offers attractive.

It’s never a bad idea to look for business credit cards that offer some sort of reward system, either. With the kinds of dollar figures that run through these types of cards you can begin to rack up points and benefits in a hurry.

Equipment Financing Packages

Equipment financing packages are great for small businesses that have equipment on hand and other assets that can be leveraged for financing, helping you to purchase the equipment and materials you need to upgrade or overhaul your business while securing loans through the assets you already have on hand.

Kinds of financing packages for businesses can be a little bit restrictive in how they are used, however. You’ll need to drill down into the ins and outs of your specific arrangements before you pull the trigger on this kind of move.

Different offers will have different restrictions attached to them so be sure that you are really sure of what you’re getting into the for you sign on the dotted line.

Invoice Financing Packages

One of the biggest challenges you’ll have as a small business owner is waiting around for your clients to actually pay you after they have been invoiced – a challenge that every small business on the planet is going to have to wrestle with far more often than they’d like.

Invoice financing small business funding packages can help you leverage those unpaid invoices to get cash and capital that you need ASAP, using the actual invoices themselves as collateral and getting in advance on those invoices to keep your cash flow a lot more consistent.

One of the big benefits here is that any business with invoices can take advantage of these kinds of lending packages regardless of their credit score, credit history, or overall credit worthiness. The invoices themselves are more than enough to get the ball rolling, giving you an opportunity to use financing packages even if you thought traditional opportunities were closed off.

Short Term Loan Packages

If you are on the hunt for cash and capital quickly you can expect to pay a premium to take advantage of these kinds of lending services.

Short-term loans kind of sit in that sweet spot between speed and overall cost, giving small business owners an opportunity to get their hands on the money they need when they need it most without having to mortgage their future financial situations along the way.

These kinds of loans are very flexible, offer almost instant payouts, and are usually pretty affordable – basically acting like a condensed down version of more traditional term loan packages like the ones we made mention of earlier.

Getting Creative with Your Funding Options

Creative small business funding options are available as well and you shouldn’t overlook them, even if they don’t appear to be quite as “old-school” as more traditional lending services we’ve already discussed.

Small business funding grants are a great way to get a lot of cash and capital you wouldn’t have had access to otherwise, but you’ll need to set aside plenty of time to apply for them and go through the entire (often grueling) grant process to land the capital they provide.

Crowdfunding solutions are becoming really viable these days, already one of the most popular channels for small business funding for startups and new entrepreneurs that are tech savvy. This is another approach you might want to go down if you’re willing to take on the risk that it entails.

Finally, you can always reach out to your personal network (your friends and family members) that may be willing to help you make your entrepreneurial dreams come true.

It can be a bit risky to mix business and family or other important relationships, but plenty of people have been able to make it work – and have credited these kinds of lending services with allowing them to make their financial future a reality.

Closing Thoughts

At the end of the day, there’s no simple formula for calculating exactly how you should approach small business funding for your specific needs.

You’ll instead have to really assess where you are as a business, what your cash flow situation is, the needs you have to take care of with this financing, and the flexibility of not only how you can use the funding but how you can go about repaying the loans moving forward.

Hopefully we’ve been able to shine a little bit of light on the best small business funding options available today and have helped you make the right choices for your business going forward!

Do you know which you should choose, W2 vs. 1099?

Employee vs independent contractor? Does just thinking about the choice make your head spin? Don’t worry, we’ve got you covered. 

In some ways, business was easier when it was just you. 

Growth is a good thing and it means your business is going places. 

However, there are a lot of technical and administrative headaches you have to deal with along the way. One of those things is figuring out how to categorize the people who are working for you. 

It was once much easier to figure this out. Virtually all employees were paid on W2s. Done and done.

But times have changed, and now it’s much more common to hire remote employees and freelancers for various business duties such as marketing, outreach, SEO, and even for basic secretarial jobs such as managing email and creating spreadsheets. 

This has made it much harder to know whether those you have working for you should be 1099 independent contractors or more traditional W2 employees.

So, what is the difference? Which type of worker is a better fit for your business? And of those new employees you’re taking on now, how do you know if you should be providing them a 1099/W-9 or a W-2 form?

In this guide, we’ll talk about all of that and more. We’ll be covering:

• What is the difference between a 1099 vs. W2 employee?
• Which is a better fit for your business? 
• Pros and cons of both
• How do you know if an employee should be 1099 vs. W2? 
• And what forms do you need for each?

Choosing whether to center your business around utilizing independent contractors or traditional employees (or a mix) is an important decision that affects not only your business process but your financial model. 

So, it’s important to take the time to consider which is best for you. 

What is the difference between a 1099 vs. W2 employee?

To clear up any confusion, the first thing to understand about 1099 vs. W2 is that it’s strictly a matter of tax classification. 

In fact, 1099 and W2 refer simply to different tax forms, a 1099 employee being one paid on 1099 (typically, a 1099-MISC form) and a W2 employee one which is paid on a W2.

However, what makes an employee 1099 or W2 is what is important. And that’s what we’ll be talking about in this section. 

Not only because each type of worker operates differently, and that affects your business in several ways, but also because failing to classify your employees correctly can lead to tax fines and other fees.

Let’s start with breaking down the basic differences between a worker or employee on 1099 vs. one which should be paid on W2.

What is a 1099 worker?

Technically, a 1099 employee isn’t an employee at all, but an independent contractor. A 1099 worker typically provides a service to your company in exchange for payment.

The most commonly seen 1099 worker is likely your typical accountant. 

Accountants sometimes work for a single client, but often they have several different clients. They either spend only a portion of their week in the office of each client– handling payroll, etc.– or work from their own office full-time depending on what they’re hired to do. 

This is by no means the only example of a 1099 contractor, though. A freelance webmaster could also perform work for you on a contract, for example.

Independent contractors tend to be hired for a specific period of time to do a particular job. However, as we just talked about in the case of an accountant or webmaster, that’s not necessarily the case. 

Because independent contractors are independent, they may also have their own team who help them complete whatever job they’re hired to help you with. 

Defining characteristics of a 1099 worker:

• A 1099 independent contractor controls how the work will be done. If you as the employer controls not only the result but also what will be done and how, that worker is an employee. 
• A 1099 independent contractor pays all their own taxes, including self-employment taxes. You’re not responsible for paying taxes with 1099 contractors. 
• A 1099 independent contractor can’t work a traditional 9-5 shift. They also often complete their work in their own place of business (i.e. remotely). 
• A 1099 independent contractor is not eligible for employer benefits. Just as 1099 contractors pay their own taxes as self-employed people, they also must pay for their own employer benefits as business owners. 

What is a W2 employee?

A W2 worker is the traditional employee you typically think of in the case of any business. 

A W2 worker is a salaried employee who collects employer benefits such as health insurance and retirement and works a typical 9-5 shift. They work for your company and are given a wage dictated by you (in accordance with your state’s minimum wage laws). 

Unlike 1099 contractors, you’re responsible as an employer to withhold your W2 worker’s state and federal employer taxes, Medicare, and Social Security. 

You’re also responsible for providing them the supplies they’ll need to do their job, be it office supplies, equipment, or various tools. 

In the case of a 1099 contractor, the work they do for you is decided based on a contractor and you, having signed that contract, must work with that contractor based on that agreement.

However, in the case of a W2 worker, it is your right to let go of any employee based on any one of several valid reasons such as performance, fraud, or a failure to appear. 

Defining characteristics of a W2 employee:

• A W2 employee is a salaried employee who works for you. You dictate not only the results of their work but how they perform that work. 
• A W2 employee has all their tax payments withheld by their employer. You as their employer withhold Medicare, Social Security, and state and federal employment taxes.
• A W2 employee can be let go for poor performance or other reasons. They do not work and collect payment based on a contractor like 1099 workers but are employed by your company and can be let go for valid reasons.

1099 vs. W2: Which is a better fit for your business? 

Now that you understand clearly the difference between a 1099 independent contractor and a W2 employee, it’s time to start thinking about which is a better fit for your business.

More than ever, many types of businesses are operating entirely online. 

In that case, it may make sense to utilize mostly 1099 workers on a regular basis while others for specific projects and only have a few regular employees (if any). That way, you save on taxes, supplies, and office space

However, your business may require more direct communication, retail space, or something else that is more conducive to typical on-location W2 employees, so what is best for you depends on several factors. 

Here are the pros and cons of 1099 and W2 employees: 

1099 Pros and cons

The primary benefit of 1099 workers is their reduced cost, but there are downsides to independent contractors as well. 

Let’s look more closely at the pros and cons of 1099 independent contractors:

1099 Pros

• You don’t have to pay unemployment insurance: Because 1099 workers aren’t employed by you, if you “fire” an independent contractor, they can’t collect unemployment. This is a big expense as it typically amounts to 10% of an employee’s salary. However, keep in mind that there is a caveat to this if you have a mix of W2 and 1099: in many states, such as California, if you have a single ex-employee on unemployment you have to pay the full unemployment insurance amount. 
• You don’t have to pay income or payroll taxes on behalf of your 1099 workers: You’re not responsible for paying taxes on behalf of 1099 contractors, including state, federal, Medicare, Social Security, or payroll taxes.
• A 1099 independent contractor doesn’t get employer benefits. Just as 1099 contractors pay their own taxes as self-employed people, they also must pay for their own benefits as business owners, meaning savings for you. 
• Easier to hire specialized expertise for a limited period of time: Sometimes, you need a task done for a specific period of time or a single project, so you don’t need another full-time employee. An independent contractor is designed for this, as you can make a contract for one, they complete the work, and then you’re done, helping you save more time and money while getting someone that likely has more experience with the task as well.
• Reduced legal risk: Because independent contractors are not true employees, they don’t qualify for workers compensation and can’t file a wrongful termination claim in most cases. 

1099 Cons

• They’re less committed and less familiar with your company: There’s a special kind of dependability that you get with W2 employees that you often don’t get with independent contractors. After all, they don’t work in the office throughout each day and aren’t entrenched in the daily goings-on of the business. 
• They’re specialized: As we talked about, an independent contractor is likely an expert in their field, but that’s all they offer. A 1099 contractor can’t and likely won’t shift gears for you because they only offer whatever their services are. 

W2 Pros and cons

Like 1099 independent contractors, W2 employees also have their unique pros and cons. Here are the most notable: 

W2 Pros

• They’re more dependable, being on-location “9-5”: Your business hours may be different from the typical 9-5, but the point still stands– W2 employees are more dependable because they’re in the office all the time. Independent contractors can, at times and depending on the person, be hard to get a hold of when you need them. They’re also less familiar with your business and brand. 
• They’re more committed: W2 employees don’t consider you a “client” of theirs like independent contractors typically do. You’re their employee, typically their only employee, so they’re much more committed to you than a 1099 worker will typically be to your company. 
• They can shift gears and help take duties off your back: Independent contractors are designed to offer their specific services and that’s it. However, a long-term employee can be trained to take on many different roles and duties over time, even helping take certain things off your back over time as well. 

W2 Cons

• W2 employees cost more than independent contractors: In exchange for the dependability, commitment, and familiarity you get with in-office employees, they do typically cost more. With W2 employees, you need to pay income taxes, unemployment insurance, and benefits among other things. 
• They’re typically less specialized, therefore not as well suited for certain tasks: W2 employees aren’t typically specialists. This isn’t always the case, but independent contractors are often experts in their field, so they may be better suited for certain tasks. 

When to choose W2 vs. 1099? 

There’s a lot that goes into choosing between W2 employees vs. 1099 contractors (and when, because every job your business needs done is different). 

For that reason, it may not yet be clear which you should choose for a certain situation. 

As you can tell from the pros and cons above, it all depends on what you need. 

If you own a tech company and want to be able to handle more clients, you’ll probably need a W2 employee who can work with you to split appointments and complete jobs. 

A retail business is the same deal, you need people that are there from open to close to help you run the business.

However, if what you need is someone who is an expert to complete a big job, such as setting up a server in your office, market your service online, or complete your bi-weekly payroll, a 1099 independent contractor might be a better fit. 

These are just a few examples, but hopefully, they paint a clearer picture of the kind of situations where you would choose one vs. the other. 

Sometimes, you’ll want someone on W2 to help you handle the daily workload and take on some of the tasks you have to do in the shop each day. Other times, you might need someone to help fix up the storefront, ideal for a 1099 contractor. 

How do you know if an employee should be 1099 vs. W2 ?  

What if you already have an employee, someone new, whom you’ve hired to handle certain things around the business, and you aren’t yet sure what they classify as? 

It’s important to know how to classify someone doing work for your business. To wrongly classify an employee who should be W2 as 1099 (perhaps in an effort to avoid paying for insurance or taxes) could mean steep fines and penalties from the IRS, so you don’t want to mess around. 

So, 1099 vs. W2 , which is better for your new employee? Let’s look at what Uncle Sam says on the matter.

According to the IRS, there are two points for you as a business owner to keep in mind when figuring out how to classify your workers: 

1. Control. The relationship between a worker and a business is important. If the business controls what work is accomplished and directs how it is done, it exerts behavioral control. If the business directs or controls financial and certain relevant aspects of a worker’s job, it exercises financial control. This includes:

   • The extent of the worker’s investment in the facilities or tools used in performing services
   • The extent to which the worker makes his or her services available to the relevant market
   • How the business pays the worker, and
   • The extent to which the worker can realize a profit or incur a loss

2. Relationship. How the employer and worker perceive their relationship is also important for determining worker status. Key topics to think about include:

   • Written contracts describing the relationship the parties intended to create
   • Whether the business provides the worker with employee-type benefits, such as insurance, a pension plan, vacation or sick pay
   • The permanency of the relationship, and
   • The extent to which services performed by the worker are a key aspect of the regular business of the company
   • The extent to which the worker has unreimbursed business expenses

Ultimately, it comes down to how much control you have over the work and the way in which you work (the working relationship). With these IRS-suggested pointers, it becomes much clearer how to classify a worker as either a 1099 vs. W2 employee. 

Still stumped? Fortunately, The IRS has a handy resource, Form SS-8, which you can fill out and send to the IRS to find out exactly how the IRS would classify that worker. 

1099 or W2 employee: What forms do you need?

Now that you’re clear on the difference between employees working on W2 vs. 1099 independent contractors, let’s take a moment to dive into their respective tax forms: the W-2 and W-9 (the latter for 1099s).

Form W-9 (for 1099)

The W-9 form is provided to independent contractors who have completed work for you in the previous tax year:

Keep in mind, in the case of 1099 workers only, you or your accountant is required to mail a copy of that worker’s 1099 form at the end of the year which shows the worker’s income for the year. 

For more information on the W-9 form, see irs.gov/forms-pubs/about-form-w-9.

Form W-2

Form W-2, as the name suggests, is for W2 employees who work either part or full-time at your business:

The form is a bit simpler than the W-9 and one which most are much more familiar with given that any typical job provides you with this at the end of the year, as opposed to the W-9. 

How do you know if you need to provide a W-2 to an employee?

According to the IRS, “Every employer engaged in a trade or business who pays remuneration, including non-cash payments of $600 or more for the year (all amounts if any income, social security, or Medicare tax was withheld) for services performed by an employee must file a Form W-2 for each employee (even if the employee is related to the employer) from whom:

• Income, social security, or Medicare tax was withheld.
• Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employee’s Withholding Allowance Certificate.”

For more information on the W-2 form, see irs.gov/forms-pubs/about-form-w-2.

Is W2 or 1099 a better fit for your business?

Choosing between hiring someone as a traditional W2 employee vs. 1099 independent contractor may or may not be an easy decision. But it’s always an important one and a decision that’s within your control to make. 

How you choose to hire the team that works with you to build your business will affect many important aspects of your business, so take the time to make sure you’re making the choice that best fits you in every position.

You might find that you need a small office staff to answer customer communications or develop your product that are employed on W2 while you can hire several independent contractors outside the office for everything from marketing to accounting. 

Ultimately, the choice is yours. Weight the facts of each and remember that you can choose which positions are traditional W2 employees and which are better suited as 1099 workers.